The best way is to PREVENT it. You need to well arrange the stuff before the project is started. And of course, you also need to respond to the triggers happening while the project is running.
What should be done when the project is just started?
Even before the project is started, the project manager, the project sponsor(which is usually the client or the management) and the team should spend plenty of time on drafting the Project Charter, even before drafting the project plan.
What is a Project Charter: https://www.linkedin.com/feed/update/urn:li:ugcPost:6950455684631072768?updateEntityUrn=urn%3Ali%3Afs_updateV2%3A%28urn%3Ali%3AugcPost%3A6950455684631072768%2CFEED_DETAIL%2CEMPTY%2CDEFAULT%2Cfalse%29
Drafting the Project Charter and recording it formally could greatly avoid misunderstanding on what benefit the project could bring, and what would be done within the project.
The drafting process itself is also a logic testing to see if the project is reasonable. A very common situation is the idea was started from a few deliverables, but actually, these deliverables cannot bring benefit to the business, or even harms as the project takes up resources.
What should be done when the project is started?
After selecting the team members, the project manager should align with all the team members and the project sponsor, regarding the project plan and task allocation.
For less experienced teams and project managers, a Kanban Board and a RACI Chart would be quite suitable to align task allocation with the team. Each team member should have a very clear understanding and access to the newest documents.
Gantt Chart could bring trouble occasionally because it is not as easy to use as it looks. Moreover, Gantt Chart is not flexible enough if the project tasks encounter changes. Estimating buffers is also a difficult task.
What is a Kanban Board:
What is a Gantt Chart:
How to update the task allocation when it changes?
The team should know where to check their task allocation. Moreover, whenever there are any changes, the project manager should make sure everyone in the team as well as the partners should know about it, regarding the RACI Chart.
Stand-up meetings may help for that, as well as promote task ownership. The frequency of stand-up meetings can vary. For small teams, it can be daily.
The project manager and the team should also master the use of the project management tools, which could avoid the team staying in floods of instant messaging or even emails.
An ounce of prevention is worth a pound of cure, even in project management. The team and the project sponsor should invest plenty of time in preparing the project rather than running into it as soon as possible, which could lead to even great investment in fixing the problems being generated.
#marketing #digitalamarketing #socialmarketing #socialmediamarketing #branding #projectmanagement #projectmanager #project #projectcoordinator #marketingprofessionals #advertising #advertisement #digitaladvertisement #digitalads #digitaladvertising #socialmediaadvertisement #行銷 #營銷 #數位行銷 #電子營銷 #社交媒體行銷 #社交平台營銷 #品牌 #項目管理 #專案管理 #項目經理 #項目管理員 #項目 #專案 #行銷專員 #廣告 #數位廣告 #電子廣告 #社交媒體廣告 #社交平台廣告
Comments